Unfortunately, business owners and property managers can see their commercial buildings fall into disrepair quickly if they don't keep up with building maintenance. Routine preventive maintenance and timely repairs protect your employees, your investment and create a safer and more welcoming facility.

It takes a proactive approach to stay ahead of the inevitable, and nothing prepares you for success like a building maintenance checklist. Mr. Handyman wants to make your maintenance and repair routine as simple as possible by providing a comprehensive checklist, you can easily customize to your building maintenance routine and your property's unique needs.

What is a Building Maintenance Checklist?

Commercial building maintenance includes a range of responsibilities, from routine cleaning to inspecting electrical and HVAC systems. Taking out the trash, cleaning common areas, performing minor repairs, and safety checks are all part of daily building maintenance. Although changing filters on HVAC units, cleaning exterior glass, caring for landscaping, and inspecting the roof are less routine tasks, they should be included in your building maintenance plan.

Why You Should Use A Building Maintenance Checklist

Each building, climate, and location are different, so a commercial building maintenance checklist ensures all the unique needs of a particular building are addressed. While a customized building maintenance strategy is your ultimate goal, there are seasonal maintenance checks that apply to many facilities, which you can adapt to your building's needs.

Spring Maintenance

  • Inspect HVAC ducts for debris and dust buildup.
  • Service AC units and clean coils.
  • Clean and prep the landscaping.
  • Trim trees and shrubs.
  • Mow, aerate, and fertilize the grass.
  • Clean debris from garden beds and landscaping.
  • Check the irrigation system and establish a watering schedule for grass/plants.
  • Clear drains and gutters.
  • Pressure wash hardscapes, walkways, and building exterior.
  • Inspect outdoor lighting for damage.
  • Check backup electrical/power systems (if applicable).

Summer Maintenance

  • Clean debris from the roof and check for damage.
  • Confirm that the trash and recycling area is in good condition.
  • Inspect the windows for proper operation and proper seal.
  • Inspect structural materials for rot, peeling paint, rust, and more.
  • Inspect the condition of the parking lot, asphalt striping, and signage.
  • Inspect the grounds for water run-off or erosion issues.

Fall Maintenance

  • Rake and remove debris and fallen leaves.
  • Service the furnace/boiler and inspect filters.
  • Winterize the irrigation lines.
  • Mark the streets/driveways with stakes for snow plows.
  • Check interior and exterior pipes for proper insulation.
  • Check windows and doors for proper insulation.
  • Inspect all plumbing fixtures for leaks.
  • Seal any cracks in your parking lots or asphalt.
  • Inspect heating system, vents, and thermostat.
  • Confirm winter emergency plan (including snow/ice removal).

Winter Maintenance

  • Prepare sensitive landscaping and structures for winter weather.
  • Inspect the roof and gutters for ice dams.
  • Inspect the building’s interior for maintenance issues:
    • Kitchen
    • Bathroom
  • Common areas
  • Check for proper operation of all GFCI outlets and light switches.
  • Inspect the ceiling and floors for damage (e.g., water damage).
  • Hire snow/ice removal services.

Year-Round Building Maintenance

  • Replace burned-out interior and exterior light bulbs.
  • Clean window glass, tracks, and all hardware.
  • Check the batteries in your smoke and carbon monoxide detectors (monthly).
  • Replace the HVAC air filters (monthly).
  • Inspect the property for signs of rodent or pest damage.
  • Check the building for visible signs of leaks or water damage.
  • Test the fire alarm (monthly).
  • Replace the water filters (monthly).
  • Have the fire alarm and fire suppression system serviced.
  • Have the fire extinguishers inspected.
  • Have all OSHA fall prevention devices and equipment inspected.
  • Ask your tenants/employees for feedback on issues/concerns related to building maintenance.
  • Inspect door closers, latches, hinges, and locks for proper operation.

Although the above lists may seem like a lot, maintaining a safe environment for employees, customers, or tenants requires a consistent and thorough maintenance plan. Depending on the facility, commercial maintenance lists can be relatively short and simple or long and more detailed. Most maintenance checklists fall somewhere in between. The key is to create a customized maintenance and repair routine that covers all the bases.

We know it may seem daunting to develop a comprehensive building maintenance plan for your facility. However, implementing a commercial maintenance checklist for your property protects employees, customers, tenants, and keeps your property in the best possible condition. Remember—proactive maintenance and repairs are good for your bottom line, employees, and customers. With a well-planned property management checklist, you can head off expensive repairs, create a safer environment, and take control of your property.

Benefits of Hiring a Professional Building Maintenance Service

Keeping up with maintenance, repairs, and upgrades is a lot of work. Neglect, however, can lead to expensive repairs, frustrated employees and tenants, or decreased business. Don’t let important upkeep tasks get away from you. Use Mr. Handyman’s building maintenance checklist every season to ensure nothing is forgotten and your building looks great.

If your building maintenance and repairs become too much, even with a comprehensive checklist, it may be time to invest in commercial maintenance services. When you partner with Mr. Handyman for building repairs and maintenance, you can protect your property, employees, customers, and have more time to run your business.

Mr. Handyman is a locally owned repair and maintenance contractor, and we're proud to be a part of the Neighborly family of service providers. When you partner with us for commercial maintenance, you get hometown service and the Neighborly Done Right Promise™. From proven results to professionals with an average of 10 years of experience, you get reliable services every time.

Our commercial handyman services get the job done right, on time, and on budget. When you need professional maintenance and repairs for your building, count on your local Mr. Handyman for all your facility management needs. With years of experience in commercial maintenance and repair, we are qualified to install or repair everything from drywall and doors to walkways and windows. Call, request service online, or contact a Mr. Handyman near you.